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Privacy policy

Data protection

1. Preamble

We appreciate your interest in AMICA e.V.

Privacy is very important to us and we are committed to protecting you and respecting your privacy. This privacy policy sets out how we collect, store, process, transmit, share and use the information that identifies you or is related to you (hereinafter "personal data") and how this ensures the protection of your personal data. It also describes your privacy rights and how you can exercise those rights.

 

2. Our Contact Data in Accordance with Data Protection Law

Name and contact details

AMICA e.V.

Habsburgerstrasse 9

79104 Freiburg

Germany

Telephone: ++ 49 (0) 761 - 55 69 251

E-Mail: office@amica-ev.org

Web: https://www.amica-ev.org

Online Shop: https://www.amicas-weltweit.de

 

Data Protection Officer Contact Details

If you have any questions regarding the processing of your personal data or your rights regarding data protection, please contact:

datenschutz@amica-ev.org.

Please note that, in the event of inquires of this kind, we have to make sure that the data subject is genuine.

 

3. Log Files

Whenever you visit our website, our system automatically collects data and information for technical reasons. This is stored in the log files of the server. This data consists of:

• name of the retrieved file

• date and time of retrieval

• web browser and requesting domain

• IP addresses of the requesting computers

This data is processed separately from other data. This data is not processed with other personal data of the user. It is not possible for us to assign this data to a specific person.

Purposes of the data processing: The temporary processing of the data by the system is necessary in order to allow content of our website to be delivered to the user’s computer. For this to be possible, the user's IP address must be kept for the duration of the session.

Data is stored in log files to ensure the functionality of the website. In addition, the data is used to optimize our offering and the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Legal basis of data processing: The temporary storage of the data and the log files takes place on the legal basis of Art. 6 (1) (f) GDPR. Our predominant legitimate interest in this data processing lies in the purposes mentioned above.

Duration of storage: The data will be deleted as soon as it is no longer necessary for the purpose of its collection. If the data has been collected in order to provide the website, it is deleted when the respective session is completed. If the data is stored in log files, it is deleted after four weeks at the latest. Storage beyond this time is possible. In this case, the IP addresses of the users are deleted or masked, so that an assignment of the calling client is no longer possible.

Objection and removal option: The collection of data for the provision of the website and the storage of data in log files is imperative for the operation of the website. Consequently, the user cannot object. However, the user can terminate the use of the website at any time and thus prevent further collection of the aforementioned data.

 

4. Cookies

Our website uses cookies. Cookies are text files that are stored on your device, e.g. to make the use of a website more user-friendly or to recognize the user’s device or to save settings and the like. In cookies, inputs and settings can be saved on a web page, so you do not have to re-enter them every time you visit the web page. Cookies contain a cookie ID, which makes it possible to assign the device in which the cookie was stored. Specifically, we use the following cookies:

• Cookies that contain a randomly generated, concrete identification number that makes you or your device identifiable during your visit to our website (“session cookies”).

• Cookies that contain a randomly generated, concrete identification number that makes you or your device identifiable on our website (“persistent cookies”).

Purpose of the data processing: The purpose of this processing is to make the use of our website more user-friendly and enable settings to be saved. The user data collected through cookies that are technically necessary will not be used to create user profiles.

Legal basis for data processing: The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR, i.e. a legitimate interest on our part. Our legitimate interest lies in the purposes mentioned above.

Duration of storage: Session cookies are automatically deleted at the end of your visit.

Persistent cookies remain stored on your device until you delete them.

Objection and removal option: In your browser settings, you can restrict the setting of cookies or prevent this altogether. You can also initiate the automatic deletion of cookies when the browser window is closed.

The provision of personal data is required neither legally nor contractually and is also not required for a contract. You are also under no obligation to provide personal data. However, if you do not provide personal data, you may not be able to use our website or a part of it.

Other services that we use also make use of cookies. In the individual services, we separately refer to the use of cookies.

 

5. Matomo Web Analytics

Our website collects and stores data using the Matomo (www.matomo.org) web analytics service software, a service provided by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, ("Matomo").

Purpose of data processing: Pseudonymized usage profiles can be created and evaluated from the data for optimization and marketing purposes. For this, cookies can be used. These cookies are sent, along with other information such as operating system, screen size or web browser, to our web server and allow a usage analysis to be carried out. Your IP address will also be transmitted and saved anonymously.
The information generated by the cookie in the pseudonymous user profile will not be used to personally identify the visitor to this website and will not be merged with personal data about the bearer of the pseudonym.

Legal basis of data processing: The data is collected and stored on the basis of our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes in accordance with Art. 6 (1) lit. (f) GDPR.

Duration of storage, objection and removal options:
If you do not agree to your data being stored, you can object to data storage and use by clicking on the following. In this case, an "opt-out cookie" is set in your web browser, which prevents Matomo from collecting further data:

 

6. Contact

When you contact us (e.g. via e-mail, training flyer or "Our service for you"), personal data is collected. The data consists of contact data such as name, address or e-mail address. The collection takes into account the principle of data economy, i.e. no more data is collected than is necessary for the purpose.

Purpose of the data processing: The personal data from the input mask is used only to enable us to process your contact and deal with your concern. If you contact us, our legitimate interest also lies in the processing of the data.

Legal basis of the data processing: If consent is provided, the legal basis for the processing of the data is Art. 6 (1) (a) GDPR; and otherwise our legitimate interest in the data processing is Art. 6 (1) (f) GDPR. If the ultimate purpose of your contact or request is the conclusion of a contract, the additional legal basis for the processing is Art. 6 (1) (b) GDPR (execution of pre-contractual measures).

Duration of storage: The information you provide in the contact form will remain with us until you withdraw your consent to storage or the purpose of the data storage ceases to exist (for example, after your request has been processed). Mandatory statutory provisions - especially retention periods - remain unaffected.

Objection and removal option: At any time, you have the option to withdraw consent granted for the processing of personal data or to object to further data processing due to legitimate interest.

You withdraw consent or object to further data processing by means of informal communication to us (e.g. by e-mail).

All personal data stored in the course of your establishing contact will be deleted in this case. Data stored by us for other purposes remains unaffected.

 

7. Membership Application Form

Our website contains an online membership application form, with which you can join our association. If you apply to be a member of our association via the online form, the data entered in the input mask will be transmitted to us and saved. The fields marked in red are mandatory. Further details can be provided voluntarily and are used by us to contact you (e.g. via telephone, e-mail) or to send you the requested information, confirmations and the like.

Purposes of data processing: If you apply for membership in our association, AMICA e.V. collects only the personal data necessary to set up and complete membership in accordance with the organization’s statutes.

Legal basis for the data processing: If consent is provided, the legal basis for the processing of the data is Art. 6 (1) (a) GDPR; and otherwise our legitimate interest in the data processing is Art. 6 (1) (f) GDPR. If the ultimate purpose of your contact or request is the conclusion of a contract, the additional legal basis for the processing is Art. 6 (1) (b) GDPR (execution of pre-contractual measures)..

Duration of storage: Your data will be stored for as long as required to process the request, in particular for the duration of the membership, in order to ensure consistent advice, or if storage is still required to fulfill a contract, to assert our legal rights or for any other legitimate purpose or if we are required by law to keep your data (e.g. in the context of tax retention periods).

Objection and removal option: At any time, you have the option to withdraw consent granted for the processing of personal data or to object to further data processing due to legitimate interest.

You withdraw consent or object to further data processing by means of informal communication to us (e.g. by e-mail).

All personal data stored in the course of establishing contact will be deleted in this case. Data stored by us for other purposes remains unaffected.

 

8. Data Processing for Orders, Donations and for Contract Execution

We collect and process personal data if you provide this to us for the execution of a contract. The data entered in the input forms is the data that is collected.

Purpose of data processing: We store and use the data you have provided to execute the contract.

As part of the payment process, we pass on your payment details to the commissioned bank. Insofar as payment service providers are used, they receive your information directly and are therefore the recipients of your personal data collected in connection with the payment process.

Legal basis of data processing: For the processing of personal data required to fulfill a contract with you, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies if the processing is necessary to carry out pre-contractual measures.

Duration of storage: Your data will be stored for as long as required to fulfill the contract, to assert our legal rights or for any other legitimate purpose or if we are required by law to keep your data (e.g. in the context of tax retention periods).

 

9. Newsletter

AMICA e.V. offers to send information on various topics, projects, further education and the work of AMICA e.V.

You can subscribe to our newsletter online via our contact form "Our service for you". In order for you to receive this newsletter, we need a valid e-mail address from you, as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected. We use this data exclusively to deliver the requested information and do not pass it on to third parties.

Purposes of the data processing: The collected data serves exclusively to dispatch the newsletter.

Legal basis for data processing: By activating the confirmation box, you consent to the use of your personal data in accordance with Art. 6 (1) lit. (a) GDPR.

Duration of storage: Every newsletter contains the option to unsubscribe from the newsletter. Your data entered during the registration for the newsletter remain stored in our newsletter distribution list until you unsubscribe from our newsletter. Data stored for other purposes remains unaffected.

Objection and removal option: You may cancel the receipt of our newsletter at any time, i.e. withdraw your consent. To do this, you merely need to send an informal message to us (for example, by e-mail). The lawfulness of the data processing carried out until then remains unaffected by this withdrawal.

 

10. reCAPTCHA

To protect your requests via the internet form, we use the reCAPTCHA service of Google Inc. (Google). The query is used to distinguish between whether the input is made by a real person or abusively by automated, mechanical processing. The query includes the sending of the IP address and any other data required by Google for the reCAPTCHA service to Google. For this purpose, your input will be transmitted to Google and used there. However, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. The full IP address will be sent to a Google server in the US and shortened there only in exceptional cases. Google will use this information on behalf of the operator of this website to evaluate your use of this service. The IP address sent by your browser as part of reCAPTCHA will not be merged with other data provided by Google.

Nevertheless, it would be technically possible for Google to use the data received to identify at least single users. It is possible that personal data and personality profiles of users of this website could be processed by Google for other purposes over which we have, and can have, no control.

Purpose of data processing: Google reCAPTCHA is used to prevent bots, i.e. small malicious programs, from affecting the security and integrity of our website and the web server. The purpose of this is to ensure the functionality of the website. In addition, the data is used to ensure the security of our information technology systems.

Legal basis of data processing: The legal basis for the processing of personal data using Google reCAPTCHA is Art. 6 (1) (f) GDPR, i.e. a legitimate interest on our part. Our legitimate interest lies in the purposes mentioned above. The company Google Inc. has joined the "EU-US Privacy Shield", and therefore data transmission to the USA is permitted.

Objection and removal option: You may opt out of using the Google ReCAPTCHA service by not clicking the service button. You can then contact us by other means, for example by e-mail or telephone. You can also disable Java Script in your browser and thus prevent the transfer of data to Google. To prevent the execution of Java Script code altogether, you can also install a Java Script blocker, such as the browser plugin NoScript (for example www.noscript.net or www.ghostery.com).

Note: If Java Script execution is disabled, you will not be able to use the reCAPTCHA service or our contact and web forms provided with reCAPTCHA.

Google privacy notices can be found at https://policies.google.com/privacy?hl=en

 

11. Social Networks & External Links

In addition to this website, we also maintain a presence in various social media, which you can reach via corresponding buttons on our website. If you visit such a website, personal data may be transmitted to the provider of the social network. It is possible that in addition to storing the data you actually entered in this social media, the provider of the social network may also process further information.

Moreover, the social network provider may process the most important data of the computer system from which you visit the website - for example, your IP address, the processor type, and the browser version including plug-ins.

If you are logged into your personal user account of the network when visiting a website of this kind, the network can assign the visit to this account.

The purpose and scope of data collection by the respective medium as well as the further processing of your data there as well as your rights can be found in the particular controller’s regulations.

Facebook: https://de-de.facebook.com/about/privacy/

Twitter: https://twitter.com/privacy

Youtube: https://www.youtube.com/account/privacy/

If you use external links offered within our website, this privacy policy does not extend to such links. Insofar as we offer links, we ensure that at the time of linking, no violations of the applicable law on the linked websites could be identified. However, we have no influence on the compliance of other providers with privacy and security regulations. Therefore, please consult the websites of the other providers to find out about the privacy statements provided there.

 

12. Your Rights as Data Subject

If personal data about you is processed, you are the "data subject" and you have the following rights in respect of us:

Right to information (Article 15 GDPR)

In accordance with Art. 15 GDPR you can obtain information at any time and free of charge as well as a copy of the personal data stored about you and processed by us. To this end, you can contact us by mail or e-mail.

Furthermore, in accordance with Art. 15 DSGVO you have the right to request information on whether your personal data is transmitted to a third country or an international organization and whether appropriate guarantees for the transfer exist.

Right to rectification (Article 16 GDPR)

You have the right to demand immediate correction of incorrect personal data concerning you. Taking into account the above-mentioned purposes of processing, you also have the right to request the completion of incomplete personal data, also by means of a supplementary statement. To this end, you can contact us by mail or e-mail.

Right to cancellation (Art. 17 GDPR)

You have the right to demand the immediate deletion of personal data concerning you if one of the requirements of Art. 17 GDPR is fulfilled. To this end, you can contact us by mail or e-mail.

Right to restriction of processing (Article 18 GDPR)

You have the right to demand that we restrict the processing if one of the requirements of Art. 18 GDPR is fulfilled. To this end, you can contact us by mail or e-mail.

Right to provision of information (Article 19 GDPR)

If you have asserted your right in respect of the controller to have your data corrected or deleted, or to have processing restricted, the controller is obliged to notify all recipients to whom your personal data has been disclosed about the correction or deletion of the data or the restriction of processing, unless this proves to be impossible or to involve a disproportionate effort.

You have the right for the controller to inform you about these recipients.

Right to data portability (Article 20 GDPR)

You have the right to receive the personal information that you have provided to us in a structured, common and machine-readable format and you have the right to transfer this data to another controller without hindrance from us pursuant to Art. 20 GDPR. To this end, you can contact us by mail or e-mail.

Right to withdraw consent (Article 7 (3) GDPR)

You have the right to withdraw your consent to the collection and use of personal data with effect for the future at any time. To this end, you can contact us by mail or e-mail. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Right to object (Article 21 GDPR)

Insofar as the processing of your data is not covered by your consent (especially log files), you have a right to object. To this end, you can contact us by mail or e-mail.

Voluntary provision of the data

If the provision of personal data is required by law or contract, we point this out when collecting the data. In some cases, the data we collect is required to conclude a contract, specifically when we would otherwise be unable to fulfill, or could not sufficiently fulfill, our contractual obligation to you. There is no obligation for you to provide the personal data. However, if you do not provide the personal data, we may not be able to provide or offer you a desired service, action, measure or the like, or may be unable to conclude a contract with you.

Right of appeal to a supervisory authority (Article 77 GDPR)

You have the right, at any time and without prejudice to any other rights, to lodge a complaint with a data protection supervisory authority; in particular in the member state of your place of residence, your place of employment or the place of alleged infringement, if you believe that the processing of your personal data is contrary to data protection law.

For AMICA e.V. the supervisory authority is the state representative for data protection and freedom of information Baden-Wuerttemberg, Königstraße 10A, 70173 Stuttgart,

Website: www.baden-wuerttemberg.datenschutz.de.

 

13. Data security

We implement technical and organizational measures to secure our website and other systems against loss, destruction, access, modification or dissemination of your data by unauthorized persons. Despite regular checks, full protection against all risks is not possible.

When communicating by e-mail, we cannot guarantee complete data security, so we recommend that you send confidential information by regular mail.

 

14. Change of our privacy policy

We reserve the right to change our security and privacy practices as required by technical developments. In these cases, we will also adjust our privacy policy accordingly. We recommend that you read our current privacy policy from time to time.

Status of our privacy policy: 01.07.2018

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